Medialab Group Limited recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods. We will encourage customers, suppliers, and other stakeholders to do the same. Ben Ennis, Chief Operating Officer, is responsible for ensuring that this environmental policy is implemented, however, all employees have a responsibility in their area to ensure that the aims and objectives of this policy are met.

Purpose
The purpose of this policy is to ensure we:

Comply with all relevant regulatory requirements and best practice frameworks.
Continually improve and monitor environmental performance.
Reduce carbon emissions and use of natural resources
Incorporate environmental responsibility into business decisions.
Support engagement with staff, client partners, suppliers, and industry bodies

Scope

The scope of this document applies to all permanent and temporary employees of the Company and applies to any individual or corporate entity associated with the Company, including but not limited to Directors, agency workers, casual workers, contactors, and consultants. All such persons are expected to adhere to the principles set out in this Policy.

Future Plus
Our sustainability roadmap is created through Future Plus with these key areas in mind: Climate, Diversity & Inclusion, Social, Economic & Environment.

We will work on a roadmap to improve these areas over time.

Direct Operations

Carbon footprint: We have measured Scope 1, 2, and key Scope 3 emissions associated with office-based activity. We have also set energy-reduction targets aligned with our internal roadmap.
Resource and waste management: We maintain robust controls to minimise electricity use and reduce waste. Initiatives include a reusable coffee cup scheme, and the introduction of food waste collection.
Data storage and efficiency: Recognising the growing environmental impact of data and cloud services, we are exploring ways to reduce emissions associated with data storage.

Environmental focus areas

Energy and emissions

We will aim to:

Operate on 100% renewable electricity.
Monitor and reduce energy use across office functions including switching off lights and electrical equipment when not in use and adjusting heating with energy consumption in mind.
Reduce our carbon footprint by 10–20% by end of 2026.
Take energy consumption and efficiency of new products into account when purchasing them.

Waste and resources

We will:

Minimise the use of paper in the office.
Only source 100% recyclable or FSC certified paper.
Reuse and recycle all paper where possible.
Reuse and recycle materials, including IT equipment and packaging
Educate teams on maximising recycling efforts
Only use licensed and appropriate organisations to dispose of waste

Office supplies

We will:

Evaluate if renting or sharing is an option before purchasing equipment.
Favour more environmentally friendly and efficient products wherever possible.
Reuse and recycle everything we are able to.
Purchase refurbished/recycled hardware products where possible and where fit for purpose.

Travel

We will:

Promote the use of travel alternatives such as e-mail or video/phone conferencing.
Monitor and reduce business travel emissions where possible as part of Scope 3 reporting

Maintenance and cleaning

We will:

Install energy-efficient lighting (e.g., LED), equipment, and temperature controls where possible
Use cleaning companies who adopt cleaning materials that are as environmentally friendly as possible.

Monitoring and reporting

We will:

Comply with all relevant regulatory requirements.
Continually improve and monitor environmental performance
Conduct an annual internal review of our carbon footprint and environmental impact
Continually improve and reduce environmental impacts.
Incorporate environmental factors into business decisions.
Review this policy and any related business issues at least annually.

Culture

We will:

Update this policy at least annually in consultation with staff and other stakeholders where necessary.
Maintain an active Sustainability Community (‘Footprints’) to foster engagement across teams and embed environmental initiatives
Involve staff in the implementation of this policy for greater commitment and improved performance.
Provide training and guidance on environmentally responsible practices
Work with suppliers, contractors, and subcontractors to improve their environmental performance.
Use local labour and materials where available to reduce our emissions and support the local community and small businesses.